Our Next Big Move! Alhambra's 5-Year Strategic Plan 2022 - 2027 Table of Contents Chapter 1 Alhambra’s Vision, Mission, Core Values Initial Timeline - Alhambra’s 5-Year Strategic Plan Introduction of the Steering Committee The Work - Committee at Large Initial Meeting - Outcomes Introduction of the 5 Subcommittee Facilitators The Work - Subcommittee Meetings and Members Subcommittees Established: Definitions, Goals, Primary Needs, Desired Outcomes, Strategies, and Action Steps Culture, Conditions, and Climate Family and Community Engagement Systems and Resources Teaching and Learning Whole Child The Work - Committee at Large Final Meeting - Outcomes Chapter 2 - DRAFT: Year 1 Plan Year 1 - School Integrated Action Plans (SIAP) and Local Education Agency Integrated Action Plan (LIAP) Principle 2: Teaching and Learning Principle 5: Whole Child Principle 5: Conditions, Climate and Culture Principle 6: Family and Community Chapter 3 - DRAFT: Year 2 Plan Chapter 4 - DRAFT: Year 3 Plan Chapter 5 - DRAFT: Year 4 Plan Chapter 6 - DRAFT: Year 5 Plan Chapter 7 - DRAFT: Monitoring and Evaluating - Over the 5 Years 2 We are delighted to welcome our families and community to Alhambra’s 5-Year Strategic Plan. This plan will guide the focus of our work with Teaching and Learning along with other essential components of the district. It is our commitment to keep staff and community updated on the progress of our 5-Year Strategic Plan work. Alhambra Elementary School District will enrich the life of the whole child in collaboration with families and the greater community. We will promote a social and global consciousness that encompasses a profound respect for all humanity. Educating the Whole Child Build Trust/Extend Trust Culture of Continuous Growth Doing the Right Thing Striving for Excellence Strong Work Ethic Valuing Diversity, Equity & Inclusion 3 Initial Timeline Next Steps DEPLOYMENT Communication & Integration Board Staff Community MONITORING Data & Direction Departments Schools Community 4 The Steering Committee The Steering Committee helps to steer the district through the 5-year strategic planning process from start to finish. Dr. Cecilia Maes, Superintendent Mandi Bilyou, Associate Superintendent of Operations Melissa Gonzales, Deputy Superintendent of Academics Angela Frankenfield, Professional Learning Specialist Clair Perry, Executive Director of Human Resources Alana Ragland, Executive Director of Equitable Practices Karen Stengel, Director of Whole Child Learning 5 The Work Committee at Large Initial Meeting Facilitated by: Alana Ragland 10/30/21 The Subcommittee Facilitators “With its focus on asking instead of telling, listening, and building consensus, facilitation is the essential skill for anyone working collaboratively with others.” from Facilitating With Ease! By Ingrid Bens 7 The Work 8 hours Subcommittee Meetings 5 Subcommittees: •Culture, Conditions, & Climate •Family & Community Engagement •Systems & Resources •Teaching & Learning •Whole Child Work Topics: Establish a Subcommittee Definition, Goal, 3-4 Primary Needs, 3-4 Desired Outcomes, Strategies, Action Steps Culture, Conditions, and Climate Culture, Conditions, & Climate: In Alhambra, school conditions, climate and culture are impacted by consistency in beliefs, perceptions, relationships, attitudes and written and unwritten rules that shape and influence every aspect of how a school functions. All stakeholders take accountability to understand how to encompass concrete issues such as student physical and emotional safety, a healthy school environment, the orderliness of classrooms and public spaces and the degree to which a school embraces and celebrates racial, ethnic, linguistic, academic and cultural diversity and ensures equity. In Alhambra, when we truly appreciate and celebrate each individual person in their entirety, it will develop. Goal: AESD will design and maintain a caring learning community where everyone has a sense of belonging. Primary Need 1: AESD needs to increase its Diversity, Equity, Inclusion (DEI) capacity to ensure it is an inclusive community. Desired Outcome 1: We will have every aspect of AESD reflect the diversity of our culturally inclusive learning community. Strategy: Provide training & build awareness of AESD's Climate, Culture and Conditions goal. Action Step 1: Plan, create, & develop opportunities to celebrate our diverse community at every level. Action Step 2: Provide continuous researched based professional development related to creating a strong inclusive learning community for all. 9 Culture, Conditions, and Climate Primary Need 2: AESD needs to build a welcoming, positive, safe learning community where all have a sense of belonging. Desired Outcome 2: AESD will build a welcoming, safe, positive learning community where all people will have a sense of belonging. Strategy: Build a welcoming environment with a holistic approach to safety. Action Step 1: Provide the highest levels of customer service as evidenced by customer feedback. Action Step 2: Plan and practice AESD safety protocols. Action Step 3: Continue to provide wellbeing support services for everyone. Primary Need 3: AESD needs to create a culture that makes data informed decisions based on student needs. Desired Outcome 3: AESD will have a culture that makes data informed decisions based on student needs. Strategy: Use relevant data to inform decisions. Action Step 1: Collect relevant data from all stakeholders to inform decisions and use the data to maintain a caring learning community. Action Step 2: Create a process to analyze and disaggregate data to inform decisions. 10 Family and Community Engagement Family and Community Engagement: is an essential component in improving outcomes for children and youth. Effective family and community engagement is a reciprocal trusting partnership among families, communities and schools that reflects a shared responsibility to foster social, emotional, and academic development of the whole child. Goal: AESD will create and sustain mutual partnerships to engage and empower families and communities through equitable opportunities. Primary Need 1: AESD needs district and site level systematic and strategic communication. Desired Outcome 1: AESD will have systematic and strategic communications to strengthen our connections with all stakeholders. Strategy: Establish district standards for effective communication that strengthen our connections with all stakeholders. Action Step 1: Assess how the district and sites currently communicate with families and community. Action Step 2: Develop and communicate a plan for systematic and strategic district/site level communication. (Who, what, when, where, why, how). NOTE: Establish a district-wide calendar of events/opportunities. Action Step 3: Monitor and refine/adjust the plan for systematic and strategic district/site level communication. 11 Primary Need 2: AESD needs to empower our families to be active participants in their school communities. Desired Outcome 2: Families are empowered to engage in a variety of opportunities with their own unique contributions. Strategy: AESD will establish intentional opportunities for our families and communities that validate their unique contributions. Action Step 1: Assess the current opportunities for family/community involvement in AESD. Action Step 2: Develop and communicate a menu of opportunities for family and community involvement. Action Step 3: Develop a process to validate and celebrate families and communities' unique contributions. Primary Need 3: AESD families and communities need equitable access to resources. Desired Outcome 3: AESD will provide equitable access to resources for our families and communities. Strategy: AESD will identify district and site level programs/partnerships and how they address family/community needs. NOTE: Process of sharing/communicating programs/partnerships district-wide. Possibly on website backside. Action Step 1: Assess current resources available to AESD families and communities. Action Step 2: AESD will monitor and evaluate the impact of partnerships on our families and communities. Action Step 3: AESD will identify additional needs and resources on an ongoing basis. Family and Community Engagement 12 Systems and Resources Systems & Resources: A system is the HOW. In a school district, it is the set of well communicated, simple, efficient, and timely structures, methods, principles, practices, and procedures that clarify how something is done within an organized framework or way of doing business evaluated and held accountable through a cycle of continuous improvement. Resources are the WHAT. In a school district, this includes time, funds, assets, materials, staff, and any other "things" that are responsibly, equitably, and intentionally (based upon needs) distributed in a sustainable manner to achieve the desired outcomes aligned to the vision/mission of the district. Goal: AESD will have access to and consistently utilize effective, aligned systems and resources to support all stakeholders as we positively impact student success. Primary Need 1: Evaluate current systems and resources to determine priorities and necessary revisions that have the greatest impact on student success. Desired Outcome 1: Systems & Resources will be in place that have great impact on student success. Strategy: Audit and prioritize current systems and resources for all sites and departments. Action Step 1: Create a framework to interview/survey relevant stakeholders. Action Step 2: Analyze data to determine and implement refinements, new systems/resources and next steps. 13 Systems and Resources Primary Need 2: Create a digital "tool" that is easily accessible and contains all district systems and resources to ensure stakeholder success. Desired Outcome 2: All stakeholders have access to district systems and resources to ensure increased stakeholder success. Strategy: Create a district tool that contains ALL district systems and resources. Action Step 1: Compile and organize all standard operating procedures (SOPs) and resources in a digital format. Action Step 2: Improve our AESD website and location search to house and access the tool. Primary Need 3: Communicate the digital tool to all stakeholders to maximize access to district and community resources in order to ensure student success. Desired Outcome 3: Staff and community know how to access systems and resources to ensure student success. Strategy: Train and implement the digital tool to all stakeholders. Action Step 1: Train stakeholders. Action Step 2: Continuously implement and evaluate. 14 Teaching and Learning Teaching & Learning: Effective instruction occurs with quality teaching in a student-centered, safe environment where there are high expectations and accountability for all students to succeed in their future to become lifelong learners. Teachers have a solid knowledge of the content they teach and a common understanding of the content standards and curricula. Effective teachers will engage in coaching and professional development for teachers and provide support for the community. Effective teachers intentionally plan, emphasize evidence-based practices in their lessons (e.g. relevant differentiation and engagement), and utilize a balanced assessment system to make instructional data-driven decisions for all students focusing on the whole child. Goal: AESD will ensure continuous growth and achievement for all. Primary Need 1: Educators need to use effective data driven, standards and research-based instructional strategies. Desired Outcome 1: Evidence of expected student growth - AESD will use data and standards-based instruction to increase student achievement. Strategy: Effective evidence based instructional strategies will be used to increase achievement for all students. Action Step 1: Ongoing targeted training and collaboration. Action Step 2: Ongoing data collection and analysis to determine growth and next steps for all stakeholders. 15 Teaching and Learning Primary Need 2: Educators need meaningful and structured opportunities for collaboration and strategic planning. Desired Outcome 2: AESD has opportunities for educators to engage in meaningful collaboration & strategic planning. Strategy: Implement professional learning communities district-wide for all. Action Step 1: Provide training (the what, why and how) support and monitor Professional Learning Communities (PLC) effectiveness. Action Step 2: Scheduled PLCs that are structured, ongoing and have consistent collaboration. Primary Need 3: Educators need professional development and coaching to build capacity for effective instruction. Desired Outcome 3: Educators consistently implement effective instruction by participating in differentiated professional development and strategic coaching. Strategy: Provide differentiated Professional Development (PD) and coaching based upon need. Action Step 1: Ensure that PD and coaching are impactful for all learners. Action Step 2: Use surveys, feedback, coaching cycles, and walk-through data to evaluate needs and effectiveness. Primary Need 4: Educators need to create, maintain and sustain high expectations to promote accountability for all stakeholders aligned to focused goals. Desired Outcome 4: All stakeholders will engage in learning, growing, and achieving in order to ensure all students make a minimum on 1 year's growth in all areas. Strategy: Structured goal setting. The strategy is measured using SMART goals for all stakeholders. Action Step 1: Create a systematized process for goal setting using research-based systems (ex. SMART goals). Action Step 2: Progress monitor goals and aggregate data, adjusting accordingly each month. 16 Whole Child Whole Child: In Alhambra, whole child means we provide unique opportunities for our learners to explore, discover, and make connections. Learners are inspired and empowered for their future, and individual identities of every learner are acknowledged, supported, and celebrated. Goal: AESD will support the whole learner. Primary Need 1: AESD needs comprehensive school programs including extracurricular activities. Desired Outcome 1: At each school we will provide various, unique, and innovative opportunities that are inclusive and equitable where all voices are welcomed. Strategy: Set-up systems and procedures, that are easy for schools to follow, to ensure all ideas are heard and opportunities are provided throughout the day. Action Step 1: Each campus will implement various courses/programs that will be taught/held during the day, before, and after school. Action Step 2: Survey all stakeholders, collect information regarding needs, and collect and analyze data. (i.e. behavior, attendance, & achievement). 17 Whole Child Primary Need 2: AESD needs effective social and emotional learning. Desired Outcome 2: There will be evidence of social and emotional learning that addresses inequity, encourages all people and results in thriving schools, contributing to safe, healthy, and just communities. Strategy: Everyone will strengthen their use of the Multi-Tiered System of Supports (MTSS) framework using a Positive Behavior Support focus. Action Step 1: Deeper understanding of MTSS framework through training and communication. Action Step 2: Collect appropriate data/evidence to understand needs. (i.e. social, emotional, survey, attendance, behavior, and achievement). Primary Need 3: AESD needs to provide everyone with diverse opportunities to enhance the individual sense of self and connect to something bigger. Desired Outcome 3: We will provide multiple outlets that embrace talents, abilities, and accomplishments that strengthen community connections. Strategy: We will implement various outlets that showcase talents, abilities, and accomplishments. Action Step 1: Identify outlets and ways to showcase talents, abilities, and accomplishments. Action Step 2: Solicit stakeholders to collaborate on ideas. 18 The Work Committee at Large Final Meeting 12/04/21 19 Chapter 2 DRAFT: Year 1 Plan 20 21 Aligning the Arrows Our current reality is: we have many initiatives that guide the work at both the site and district level as indicated in the image to the right. These many initiatives can often compete, negatively impacting our progress. The work of the 5-Year Strategic Plan is pivotal in aligning the arrows. This alignment allows for the work of our district, to maximize systems, capacity and resources that will impact student learning and enrich the life of the whole child. Identifying High-Leverage Strategies 21 Professional Learning Communities (PLCs) Student and Staff Social Emotional Learning (SEL) & Well-Being Welcoming and Safe Environment Family and Community Engagement Similar to a domino effect, we will see the strategies impacting all of our actions and behaviors that move us in the direction of our goals. The following Principles are derived from The Comprehensive Needs Assessment, Root Cause, and Integrated Action Plan for all Title I Schools the Standards and Rubrics for School Improvement from the Arizona Department of Education website, under the CNA to RCA to IAP tab. Primary Need: Educators need meaningful and structured opportunities for collaboration and strategic planning. Desired Outcome: AESD has opportunities for educators to engage in meaningful collaboration & strategic planning. SMART Goal: All Sites and Departments will be at a minimum proficiency level of Developing measured by the “The Professional Learning Communities at Work” continuum rubric from Learning by Doing. SMART Goal: ELA District Goal: 70% of our students will achieve average or high growth as measured by ELA AASA 2022-2023. Math District Goal: 65% of our students will achieve average or high growth as measured by Math AASA 2022-2023. Strategy: Implement professional learning communities district-wide for all. LIAP- Action Step Title: Provide training to Guiding Coalition, district and teacher leaders around the PLC Continuum (Feb-Aug; crossing FY22 and FY23). LIAP- Action Step Title: Create/Establish/Train re: tools to support the PLC process (i.e. pacing guides, curriculum tools, etc). Action Step Title: All staff engage in PLC training to ensure effective implementation of the PLC Continuum at the site level. Action Step Title: Scheduled PLCs that are structured, ongoing and have consistent collaboration. Action Step Title: Use the PLC Continuum to monitor implementation of the PLC. Focus: Outcomes vs. Activities School Integrated Action Plans (SIAP) Local Education Agency Integrated Action Plan (LIAP) Principle: 2 - Teaching and Instruction 22 Primary Need: AESD needs effective social and emotional learning. Desired Outcome: There will be evidence of social and emotional learning that addresses inequity, encourages all people and results in thriving schools, contributing to safe, healthy, and just communities. SMART Goal: Students will increase in their sense of self worth and belonging as measured by positive change for 70% of students as evidenced by multiple measures including but not limited to: student surveys, student attendance, student behavior, Gaggle alerts, etc. Strategy: Everyone will strengthen their use of our Multi-Tiered System of Supports (MTSS) framework using a Positive Behavior Support focus. Action Step Title: Provide multiple outlets that embrace talents, abilities, and accomplishments within our MTSS Framework that strengthens community connections. Action Step Title: All Educators will build their Capacity for SEL Competencies. Action Step Title: Tier 1 SEL is explicit and provided in classrooms. Action Step Title: Tier 3 Students are provided targeted SEL Support. Principle: 5 - Whole Child 23 Focus: Outcomes vs. Activities School Integrated Action Plans (SIAP) Local Education Agency Integrated Action Plan (LIAP) (Conditions, Climate, and Culture) Primary Need: AESD needs to build a welcoming, positive, safe learning community where all have a sense of belonging. Desired Outcome: AESD will build a welcoming, safe, positive learning community where all people will have a sense of belonging. SMART Goal: Students, staff and community feel emotionally and physically safe as measured by positive change for 70% of all as evidenced by multiple measures including but not limited to: student/staff/parent surveys, student/staff/parent attendance, student/staff/parent behavior, Gaggle alerts, etc. Strategy: Build a welcoming environment with a holistic approach to safety. Action Step Title: Stakeholders collaboratively establish and implement districtwide collective commitments that are aligned to AESD Core Values. Action Step Title: Provide the highest level of customer service (LIAP-Establish criteria for High-Quality Customer Service). Principle: 5 -Conditions, Climate, and Culture 24 Focus: Outcomes vs. Activities School Integrated Action Plans (SIAP) Local Education Agency Integrated Action Plan (LIAP) Primary Need: AESD needs to empower our families to be active participants in their school communities. Desired Outcome: Families are empowered to engage in a variety of opportunities with their own unique contributions. SMART Goal: A positive change of 70% increase of parents communicating they feel empowered as measured by multiple measures (i.e., an exit survey, Parent participation in SCC) Strategy: AESD will establish intentional opportunities for our families and communities that validate their unique contributions. Action Step Title: Establish a plan that outlines the role of Parent Volunteer Coordinators indicating how they are actively involved in engaging our parents and community partners in learning and opportunities to engage in the school/district community. Action Step Title: Provide District/Site Parent University Classes (literacy, Math, SEL, Skills, etc.) Action Step Title: Provide Parent EL Family Engagement Opportunity. Principle: 6 - Family and Community 25 Focus: Outcomes vs. Activities School Integrated Action Plans (SIAP) Local Education Agency Integrated Action Plan (LIAP) Chapter 3 DRAFT: Year 2 Plan 26 Chapter 4 DRAFT: Year 3 Plan 27 Chapter 5 DRAFT: Year 4 Plan 28 Chapter 6 DRAFT: Year 5 Plan 29 Chapter 7 DRAFT: Monitoring & Evaluating Over the 5 Years 30 31 Monitoring and Evaluating PLC Continuum Student Achievement-Growth Goals Student, Staff, & Community Surveys Student & Staff Attendance Student Behavior Family/Community Participation Retention/Attrition Additional Data Measures will be Reviewed 31 Quarterly and Annual Targets 31 “Big change is the result of hundreds of tiny steps and they all count.” -Unknown